Volunteer groups

Bring your team, office, school, church, club, or family.

The Kaiser Permanente Village Run 5K is a great opportunity to serve together. Serving together is one of the best ways to build connection, morale, and community pride.

Kaiser Permanente departmentsCity and civic groupsSchools and student clubsRunning teamsChurches and faith communitiesLocal businessesService clubsFamiliesYouth groupsCorporate teamsNeighborhood groups

A place for everyone

Who can volunteer?

The Village Run welcomes runners, walkers, families, neighbors, healthcare workers, civic leaders, students, parents, coaches, and community members of every background. You can serve for one shift, with your family, with your coworkers, before you run, after you run, or simply because you care about health, kids, access, joy, and making Vacaville feel more connected.

Serve soloJump in and we’ll help you find a lane.
Serve as a teamDepartments, clubs, schools, and families are welcome.
Serve with purposeHelp create a day people remember.

Final invitation

When you volunteer, you are not just filling a shift.

You are helping create a moment someone may remember for years. A child may finish their first race. A family may move together for the first time. A runner may write their purpose on the wall. A neighbor may feel seen. A young athlete may receive access because someone showed up.

Not just miles.
Meaning.
A village.
Built With the Village

Partners. Sponsors. Builders. Believers.

Kaiser Permanente
GivJoi Inc.
Dragon Roll Media
Highflier Coffee
Superieur Electrolytes
Village Run Partner

Village Run™ is built with local leaders, aligned brands, community partners, and people who believe running can create access.

Kaiser Permanente Village Run 5K

Volunteer at the Kaiser Permanente Village Run 5K

Help create a race-day experience full of health, joy, purpose, and community.

The Kaiser Permanente Village Run 5K is more than a race. It is a community morning, a family moment, a celebration of health, and a chance for neighbors, runners, walkers, kids, Kaiser Permanente employees, city workers, schools, local businesses, and families to serve with purpose.

Come serve with us. Come run the day with purpose.

Why volunteers matter

Every great race is powered by people.

The heartbeat of race day

Volunteers make purpose visible.

Behind every meaningful community event is a team of people who make the day feel safe, smooth, welcoming, and unforgettable. Volunteers are the first smile people see when they arrive, the calm voice helping them find their way, the hands passing out water, and the cheers that help people finish strong.

You help a child feel brave before their first race.
You help families feel welcomed from arrival to finish line.
You help the event feel like a village, not just a transaction.
Volunteers high fiving and celebrating together

This is what building the village looks like.

Pick a place to serve.

Choose a role that fits you — or simply select “Place me where I’m needed most.”

Volunteer roles

Ways you can help build the village.

Some roles are active. Some are relational. Some are behind the scenes. All of them matter.

Parking & Arrival Team

P

Help the village arrive with confidence.

The first race-day experience begins before the starting line. Help participants, families, vendors, and volunteers know where to go.

You may help with
  • Parking guidance
  • Participant drop-off flow
  • Directional signage
Great fit: friendly greeters, calm problem-solvers, and organized volunteers.

Hydration Station Team

H

Bring water, energy, and encouragement to the course.

Help runners, walkers, joggers, and families stay refreshed and encouraged while they move toward the finish line.

You may help with
  • Setting up cups
  • Handing out water
  • Cheering and cleanup
Great fit: energetic encouragers, families, youth groups, schools, and teams.

Village Run Welcome Tent

V

Be the front door of the Village Run experience.

Serve as a central welcome point for participants, families, volunteers, and community members.

You may help with
  • Welcoming guests
  • Answering basic questions
  • Volunteer check-in support
Great fit: friendly communicators, natural hosts, and helpful personalities.

GivJoi Booth Team

G

Help share the mission behind the miles.

Help people learn how the event supports access and opportunity for youth runners through The Shoe Project and The Track Project.

You may help with
  • Welcoming visitors
  • Sharing basic mission info
  • Supporting interest forms
Great fit: mission-minded volunteers, educators, parents, and youth advocates.

Course Setup Team

S

Help build the race before the race begins.

Before anyone crosses the start line, the course needs to be prepared, marked, and ready.

You may help with
  • Signs and cones
  • Course markers
  • Tables, tents, and supplies
Great fit: early risers, athletes, coaches, and hands-on helpers.

Course Take Down Team

T

Help us finish strong.

A great event ends when the village has been cared for, cleaned up, and returned better than we found it.

You may help with
  • Collecting signs
  • Breaking down tables
  • Organizing supplies
Great fit: people who like to jump in, work hard, and bring things across the finish line.

Kids Race Team

K

Help young runners feel brave, celebrated, and seen.

For some children, this may be their first running event ever. Help create a safe and joyful experience.

You may help with
  • Helping kids line up
  • Guiding families
  • Finish-line celebration
Great fit: parents, teachers, youth leaders, coaches, and high school athletes.

JOY Team

J

Bring the energy people remember.

Help people feel welcomed, encouraged, celebrated, and glad they came.

You may help with
  • Cheering on the course
  • Holding signs
  • Celebrating finishers
Great fit: hype people, families, students, encouragers, and community groups.

Run With Purpose Wall Team

W

Help people name their reason.

Invite participants, families, and kids to answer: “Why do you run with purpose?”

You may help with
  • Inviting participation
  • Organizing materials
  • Encouraging photo moments
Great fit: warm encouragers, storytellers, creatives, teachers, and parents.

Pacing & Participant Support

R

Help people keep moving forward.

Some participants will be chasing a personal best. Others will be walking their first 5K. Help everyone feel supported.

You may help with
  • Run/walk groups
  • Encouraging walkers
  • Steady course presence
Great fit: experienced runners, walkers, coaches, and fitness leaders.

Start & Finish Line Team

F

Help create the most exciting moments of the day.

Support the emotion and flow of the start and finish line experience.

You may help with
  • Start line organization
  • Finish line support
  • Family reconnect flow
Great fit: energetic volunteers, organized helpers, runners, and athletes.

Village Run Expo

E

Run With Purpose impact event benefitting Kairos Public Schools.

Support vendors, partners, sponsors, booths, and community groups as they serve the day.

You may help with
  • Vendor arrival support
  • Booth direction
  • Sponsor hospitality
Great fit: organized communicators, hospitality-minded volunteers, and business professionals.

Course Marshal Team

M

Help participants stay on course and feel supported.

Course Marshals are placed along the route to help guide participants and support a safe, clear race experience.

You may help with
  • Standing at key course points
  • Directing participants
  • Communicating with event staff
Great fit: responsible volunteers, city workers, event helpers, runners, and coaches.

Volunteer Check-In Team

C

Help volunteers get where they need to go.

Make sure every volunteer receives their assignment, instructions, materials, and direction.

You may help with
  • Checking in volunteers
  • Distributing materials
  • Directing team leads
Great fit: detail-oriented helpers, administrators, HR-minded people, and organized communicators.

Place Me Where Needed Most

+

Flexible, willing, and ready to serve.

Not sure where you fit? No problem. Choose this option and our team will place you where the village needs the most help.

You may help with
  • Flexible support
  • Last-minute needs
  • Serving wherever needed
Great fit: flexible volunteers, first-time helpers, and service-minded people.

The why behind the work

When you serve, you help create access.

Volunteering at the Kaiser Permanente Village Run 5K is not just about helping an event run smoothly. It is about helping young runners see that their community is behind them.

Through GivJoi Inc., this event supports access and opportunity for youth runners — including practical initiatives like The Shoe Project and The Track Project.

The Shoe ProjectHelping remove barriers by supporting access to training shoes and essential running resources for youth athletes.
The Track ProjectHelping rally community support for local track access, school running programs, and places where young runners can train, belong, and grow.
A visible villageEvery volunteer helps send a message to the next generation: you are seen, you are supported, and your race matters.

Volunteer signup

Ready to serve?

Fill out the form and choose your preferred role. Our team will follow up with next steps, shift details, and any race-day instructions.